Call for Submissions

Submissions FAQ

XRDC 2018 Call for Submissions have closed, as of June 4th, 2018 at 11:59pm PST. Questions? Read our FAQ or email Megan Bundy.

XRDC solicits proposals from speakers with deep industry expertise and innovative ideas from a particular niche or emerging areas of AR, VR and MR. Submission criteria and guidelines are available below.

Submission Guidelines

If you want to submit, please take note of the following:

Vendor-Specific Proposals
XRDC does not accept product or vendor-related submissions. If your talk is a thinly-veiled advertisement for a new product, technology or service your company is offering, please do not apply. If you would like to publicize a product, please contact our sales team for information on exhibiting and other vendor opportunities, including sponsored sessions in our partners track.

All Presentations Must be Submitted by Original Authors
Currently, we only accept submissions by the original authors of the presentations. PR firms, speaking relation firms, and all other parties who are not direct authors of submitted presentations are discouraged from submitting a proposal on behalf of their clients/speakers. We require direct contact with presenters to expedite questions during the submission review process.

Selection Criteria

The Advisory Board will review and rate submissions based on the following criteria:

  • Concept: This is the basic idea of your submission. Is it interesting? Is it relevant? Will it be beneficial for attendees to hear? There is plenty of room for innovative ideas and also the tried and true.
  • Depth: Is the basic idea well considered and thought out? To what extent will the audience gain insight? The more in-depth, the better.
  • Organization: Are your ideas conducive to present in front of an audience? Will the Advisory Board understand what you are trying to say? Organization helps.
  • Credentials: How do your credentials qualify you to speak on the topic you have proposed?
  • Takeaway: Is the attendee going to leave this session knowing something they didn't know when they walked in? Are they learning or being inspired? This is the most important aspect of every XRDC session. The submissions will be rated on a one to five scale by each of the reviewers and the resulting scores are averaged. Those submissions in each category with the highest scores are considered first. In the case of topic overlap, a lesser scoring submission may be selected to keep variety in the program.

Speaker Expectations

Conference attendees are generally very intelligent. The material they're looking for is inspirational and/or provides a concrete, applicable takeaway that is not obvious. Attendees expect excellence from our speakers. After your presentation, they will evaluate it based on delivery, knowledge of the topic and the visuals presented.

Preparation is one of the most important factors in delivering a successful talk at XRDC. Please keep the following in mind when you propose to speak:

  • The proposed outline you submit now must match the talk you actually present at XRDC
  • We strongly encourage that you rehearse the delivery of your session for it to be effective; preferably in front of your peers (one tip is to take a video of yourself speaking, then review it. This is also a great way to practice pacing and timing)
  • Depending on the depth of your initial proposal, we may ask for your presentation materials up to four weeks before the conference

Please note we are here to help you. If you have ANY questions you think we need to cover on this area of our website, please email Megan Bundy.

Track Descriptions and Topics

Please submit to one of the following XRDC tracks. Click on a track below for a description.

Healthcare icon Healthcare Track

The Healthcare Track is soliciting submissions ranging from treatment to training to data science and everything in between from developers and healthcare practitioners who are at the forefront of AR/ VR/ MR development and implementation.

Topics of interest include, but are not limited to case studies and research, both practical and theoretical in the following areas:

  • XR improving quality and reducing risk in procedures, treatment and therapy
  • Visualizing healthcare-related research using XR
  • Data visualization solutions for biomedical processes and technologies
  • Case studies relating to XR adoption in any facet of healthcare
  • Developing research relating to successful business opportunities or partnerships between developers and healthcare or research professionals

Education and Training icon Education & Training Track

The Education & Training Track is soliciting submissions on how AR/ VR/ MR can make education and training more accessible, affordable, personalized, and engaging.

Topics of Interest include, but are not limited to immersive XR education and training applied to the following:

  • XR as a means of education in schools for both adults and children
  • XR applied to facilitate travel and exploration for educational purposes
  • XR utilized to train people to develop skills in any industry or trade; from construction and engineering to healthcare and scientific research. From tech to space exploration.

Games and Entertainment icon Games & Entertainment Track

The Games & Entertainment Track is soliciting submissions from programmers, designers, producers, artists and business professionals on their ground-breaking work in game development, filmmaking, journalism, and entertainment for AR/ VR/ MR.

Topics of interest include, but are not limited to case studies and experimentation, both concrete and theoretical in the following areas of XR development for games and entertainment:

  • Design and UI
  • Programming and visual art
  • Production and business development
  • Filmmaking and cinematography
  • Dedicated VR game/entertainment ‘arcade’ installations
  • Case studies or learnings relating to XR development for games and entertainment

Innovation icon Innovation Track

The Innovation Track is soliciting in-depth lectures and panels from experts breaking ground on the frontier of AR/ VR/ MR development. Submissions should illustrate ways XR influences how we connect and engage with both real and imagined worlds and ways to make that interaction more immersive and emotive.

Topics of interest include, but are not limited to case studies and experimentation, both concrete and theoretical in the following areas:

  • Multiplayer interaction /community engagement
  • New tech development
  • Brand experience and marketing
  • Customer education and management
  • XR installations
  • New or experimental innovation that furthers XR adoption and development across all industries

Presentation Formats

As you can see below, there are multiple time period choices. It's up to you to select the appropriate duration for your session.

Format Duration Description
Lectures 60 or 30 minutes Lectures are issue-oriented presentations, which provide concrete examples, and contain both practical and theoretical information. We generally prefer only one speaker but we may accept two if you can demonstrate the second person is necessary.
Panels 60 minutes Panels are 60-minute sessions, during which 3- 5 panelists participate in a moderated discussion on a specific topic or theme. Panelists should offer differing viewpoints or experiences to help foster a dynamic discussion. Panel submissions should only list panelists and a moderator that have confirmed their participation within the proposal. Panel submissions will not be reviewed without confirmed participants included.